BUDGET: 10 crore INR and above (USD1.48 million and above)
Project Overview
The Indian Institute of Management Bodh Gaya (IIM-BG) is an autonomous public business school in Bodhgaya, India.
It is the 16th Indian Institute of Management(IIM). Hon’ble Prime Minister Shri Narendra Modi recently inaugurated the state-of-the-art campus at IIM Bodh Gaya.
We were allowed to be the AV integrator for tailored AV solutions at IIM Bodh Gaya’s campus, significantly enhancing its multimedia capabilities and ensuring a superior user experience. Their comprehensive installation includes A 500-seater auditorium equipped with advanced audiovisual systems for events and presentations, smart classrooms designed to accommodate 90 to 150 students, providing an interactive and engaging learning environment, state-of-the-art facilities in the conference room, board room, meeting room, and VIP lounge, all featuring cutting-edge AV technology for seamless communication and collaboration. We have delivered AV solutions in more than 20 Classrooms, eight meeting rooms, four boardrooms, the Auditorium, the Gym area, common areas, research labs, and multi-purpose halls across the space, but for better clarity, we have focused on areas with complexity & depth -the Auditorium, the Largest Classroom, the Boardroom, etc.
What did the client want to achieve?
IIM BG wanted to create a future-ready campus by deploying advanced AV technology across key spaces, including auditoriums, classrooms, boardrooms, conference rooms, and common areas. The primary goal is to enhance communication, collaboration, and learning experiences with seamless AV integration tailored for both academic and administrative needs.
In the auditoriums, the institute requires immersive displays, high-quality audio systems, and simple control interfaces to host lectures, cultural events, and seminars with Pro AV support. For classrooms, the focus is on enabling smart learning through interactive displays, wireless content sharing, and audio solutions to support hybrid teaching and student engagement.
The boardrooms/conference rooms will be equipped with modern video conferencing systems, PTZ cameras, professional microphones, and unified control systems to ensure smooth collaboration with external and internal stakeholders.
In the common spaces, the institute plans to install audio systems, displays, and background music systems to enhance campus communication, provide real-time updates, and create a dynamic campus environment.
Scope of work your company was involved in
We were entrusted with the comprehensive AV integration for this project. The scope encompassed end-to-end delivery, starting from cabling and infrastructure setup to final equipment installation, configuration, commissioning, and user training. ISSPL ensured that the AV systems were seamlessly integrated to meet the functional and technological needs of a modern educational and collaborative environment. The project delivered a high-performance AV infrastructure tailored for immersive learning and collaboration.
What Key Challenges were faced?
Implementing a comprehensive AV solution across IIM-BG presented a few challenges that required careful planning and execution. One of the primary challenges is integration across diverse spaces from auditoriums to classrooms, boardrooms, and common areas, each with unique audio/video, usage patterns, and technology requirements.
Scalability and future-proofing are also significant concerns. The systems need to accommodate evolving teaching methods, hybrid learning, and new collaboration technologies without frequent overhauls.
Another challenge is network infrastructure readiness. Modern AV solutions rely heavily on network-based signal distribution, requiring robust bandwidth, structured cabling, and secure IP management to ensure seamless operation, which was addressed during the design stage itself.
User-friendliness & training pose additional hurdles, but with the proper hand-holding, the transition was smooth with minimum dependence on technical support.
Lastly, coordinating the project, as we are based in Delhi, but the execution was done in the east region, was challenging due to the need for timely material arrangement and resource mobilisation. Nevertheless, Vallect ensured seamless & timely project delivery with minimised gaps & absolute customer satisfaction.
How were those challenges resolved?
To successfully overcome the challenges of AV integration at IIM-BG, we followed the following approach:
- For diverse space integration, we conducted detailed site assessments for designing & deploying tailored AV solutions.
- To address scalability and future-proofing, we suggested in networking & audio technologies to ensure flexibility for future expansions, upgrades, and easy integration of new technologies.
- Addressing network infrastructure readiness involves collaborating with the IT team early in the project to upgrade cabling, bandwidth, and switches, ensuring network reliability and AV signal stability.
- For user-friendliness, the solution was to deploy centralised control systems with simple user interfaces and offer comprehensive training sessions for faculty and administrative staff. This minimises the learning curve and operational complexity.
- Lastly, streamline stakeholder coordination through a dedicated project management team, regular progress reviews, and clear communication channels to align all parties and keep the project on track.
How has your work helped the client
The comprehensive AV integration at IIM-BG has transformed the campus experience for students, faculty, and administrators. By implementing tailored solutions for each space, Vallect has created a seamless learning and collaboration environment that meets both academic and administrative needs.
In auditoriums, the advanced AV setup has enabled the college to host large-scale events, guest lectures, seminars, multi-disciplinary and cultural programs, enhancing audience engagement.
Classrooms have become smart, interactive spaces, allowing for hybrid learning, real-time content sharing, and interactive discussions.
In boardrooms and conference rooms, the integrated video conferencing and collaboration tools have streamlined meetings, enabling smooth coordination.
Overall, the project has delivered a scalable and user-friendly AV ecosystem, reducing technical bottlenecks and enhancing operational efficiency. By future-proofing its technology infrastructure, IIM-BG has transformed into a progressive, tech-enabled institution, attracting new students, faculty, and partnerships, while setting a new benchmark for campus infrastructure in the education sector.
What are you most proud of about the project?
The solution entails Unified AV solutions across classrooms, boardrooms, meeting rooms, and the auditorium. Our services extended beyond AV integration; we served as the infrastructural technology system integrator & advisor to the team at IIM Bodhgaya, encompassing additional services such as stage lighting and lighting integration. Being chosen as the turnkey technology partner & living up to customers’ trust by delivering timely solutions is what we are most proud of in this project.
