BUDGET: Between 1 crore INR and 4.99 crore INR (More than USD135,000 but less than USD540,000)
Project Overview
Vallect was trusted as the technology partner to design & install an integrated AV solution for RIPANS’ campus, delivering seamless communication, audio, video conferencing, immersive visuals, and enhancing the overall learning experience.
The installation includes a 1,000-seater Auditorium equipped with a fully integrated video conferencing system, enabling real-time HD communication with remote medical panels, guest lecturers, and external institutes. A 5000-lumen WUXGA projector has been deployed for large-format visuals.
The installation features a Trapezoidal Arrayable Point Source loudspeaker, with mics ensuring uniform audio dispersion across all seating zones. The stage monitor system supports on-stage audio feedback, while a digital podium integrates AV control for seamless presenter control.
The auditorium is equipped with Video Conferencing Solutions for live streaming with recording facility supporting cross-institutes lectures, guest lectures, etc., enhancing learning in an immersive & hybrid manner.
In addition to this, we also installed AV solutions for multiple classrooms in the institute to enhance the learning experience.
What did the client want to achieve?
RIPAN’s primary objective was to create a technologically upgraded auditorium capable of hosting large-scale academic conferences, medical symposiums, workshops, events and guest lectures with utmost clarity and impact.
The solutions were expected to include high-gain microphones, acoustically treated environments, strategically placed loudspeakers, and advanced digital signal processors to ensure intelligibility and uniform sound coverage.
On the visual front, the expectation is a large-format display—whether LED videowalls or high-lumen projection systems—backed by high-resolution cameras for live streaming, lecture recording, and remote participation. Integration with lecture capture systems and learning management platforms is essential for academic continuity.
Ease of operation is critical. A centralised, user-friendly control system is expected to allow staff to manage lighting, displays, audio, and source switching effortlessly. Additionally, the college looks for future-ready infrastructure—scalable, serviceable, and compatible with hybrid conferencing platforms like Zoom or MS Teams.
Scope of work your company was involved in
Scope of Work – 1000-Seater Auditorium AV Solution for RIPANS College
The scope of work for the 1000-seater auditorium includes the design, supply, installation, testing, and commissioning of a complete Audio-Visual (AV) solution tailored to the academic and conferencing needs of the college.
Audio System:
Trapezoidal array speakers for even sound distribution
Digital signal processing (DSP) for echo cancellation and clarity
Wireless and wired microphone systems (handheld, lapel, gooseneck)
Stage monitors loudspeakers.
Video System:
5000 lumens WUXGA projection system with motorised screen.
Video matrix switchers and signal extenders
HD Video Conferencing System
Control & Automation:
The control system has a minimum of eight bidirectional RS232, 8 IR, 8 Relays and 8 GP/IO.
Centralised touch panel for integrated control of AV and motorised elements
User-friendly interface for switching inputs, controlling volumes, and managing presentations. All work will be executed in compliance with industry standards, ensuring scalability, ease of use, and maintenance support post-installation.
What Key Challenges were faced?
The key challenge for this project was the location & mobilisation of resources & products.
During the Project installation phase, unfortunately, the state of Mizoram was facing an unrest situation, which impacted project timelines and resource mobilisation.
Despite the challenges, Vallect collaborated diligently with the RIPANS team to establish a schedule & planned the entire execution, thereby mitigating project delays and ensuring no team member faced any trouble. With proper planning & coordinated efforts, we were able to mobilise resources & products and began with the implementation process.
Even after the situation stabilised, we maintained a good pace and successfully delivered the project without any significant delays.
How were those challenges resolved?
Resolving Challenges in an AV Auditorium Project
AV integration in auditoriums, especially large-scale ones like a 1000-seater for a medical college, presents unique challenges. Here’s how these can be effectively resolved:
1. Issue: Resource Mobilisation
Resolution: With detailed project planning, resource allocation plan, proper coordination with the RIPANS TEAM & delay mitigation.
2. Issue: Users face challenges in operating the new system.
Resolution: Provide detailed training and user manuals to ensure smooth handholding.
Install pre-programmed presets for common use cases (presentations, webinars, etc.).
3. Future Scalability Concerns Issue: The System cannot support new technologies.
Resolution: Design with modular and IP-based systems. Use open-standard protocols to ensure upgradability.
How has your work helped the client
Auditoriums with a 1000-seat capacity demand more than just scale—they demand seamless clarity, immersive experiences, and robust control. Modern AV solutions have completely redefined how such large-format spaces operate, perform, and engage.
With the integration of high-lumen projectors and precision-tuned trapezoidal line array speaker systems, every seat now experiences crystal-clear visuals and powerful, balanced audio. Video conferencing, wireless presentation tools, and PTZ cameras have empowered speakers and faculty with unmatched control and flexibility, supporting hybrid events and live streaming with ease.
With the implementation of new Audio Visual Systems, RIPANS is now empowered to host medical seminars, events, and lectures remotely, enabled with live streaming, screen recording, etc.
What are you most proud of about the project?
The Outstanding Project Management & Customer Satisfaction Effort that we have put towards successfully delivering this project despite the challenging situation in the state.
VIDEO: https://www.youtube.com/watch?v=QkAG7nAeWqs
