BUDGET: Between 1 crore INR and 4.99 crore INR (More than USD135,000 but less than USD540,000)
Project Overview
This project delivers a fully integrated audio-visual and control system designed to support high-quality conferencing, presentations, and wireless collaboration. The setup includes a 100” LG dual display in the primary space and a 65” dual display in the secondary area, supporting local and remote content sharing.
A network-based video conferencing system features two 4K PTZ cameras, platform compatibility (Zoom, Teams, Webex), and seamless audio-video integration. Audio is managed through a QSC DSP with Dante networking, distributing sound to 24 ceiling speakers, 4 column speakers, and six powered subwoofers for full-room coverage.
Voice input is captured via a Sennheiser wireless system with handheld, lavalier, and gooseneck mics, along with a Catchbox for audience interaction. All AV components are connected through HDBaseT and managed via a 48-port PoE++ network switch, supporting AV over IP.
Centralised control is provided through a 10.7” touch panel with a customised user interface, allowing intuitive control of AV sources, audio levels, and conferencing presets. The system leverages top-tier brands including QSC, LG, Samsung, Sennheiser, Logitech, and Cisco to ensure reliability, scalability, and ease of use.
What did the client want to achieve?
The client wanted a cutting-edge AV system to enable seamless hybrid collaboration, combining local presentations, wireless sharing, and video conferencing. They required large dual displays—a 100” LG setup in the main room and a 65” dual display in a secondary area—to deliver clear visuals. The system needed to support multiple input sources, easy switching between local content, wireless presentations, and cable TV.
On audio, the client sought high-quality sound coverage with ceiling array speakers, column speakers, and subwoofers, along with wireless handheld, lavalier, and gooseneck microphones for flexibility.
A centralised, intuitive control interface via a touch panel was essential for managing AV devices smoothly. The solution had to integrate seamlessly with popular conferencing platforms, be reliable, scalable, and future-proof to enhance user experience and productivity in hybrid meetings.
Scope of work your company was involved in
Our company provided end-to-end design revisions, India-specific, supply, installation, and commissioning of a fully integrated AV system. This included installing a 100” LG dual display in the main room and a 65” dual display in the secondary area. We implemented two 4K PTZ cameras, HDBaseT video distribution, and a Dante-based QSC DSP audio system with 24 ceiling speakers, column speakers, and subwoofers. Wireless microphones (handheld, lavalier, gooseneck, and Catchbox) were integrated for flexible voice capture.
A centralised control system with a 10.7” touch panel and custom GUI was delivered for seamless management of audio, video, and conferencing functions. All devices were connected through a managed 48-port PoE++ network switch supporting AV-over-IP. We ensured compatibility with major video conferencing platforms and provided user training, testing, and support. The solution enables reliable hybrid meetings, local presentations, and wireless collaboration, delivering high-quality AV performance with simplified control.
What Key Challenges were faced?
Integration of Multiple Technologies: Ensuring seamless interoperability between diverse systems—video conferencing platforms, Dante audio, HDBaseT video distribution, and wireless microphones—required careful planning and testing.
Network Infrastructure: Designing a robust, low-latency AV-over-IP network with proper PoE++ power delivery, VLAN segmentation, and QoS settings was critical to prevent lag and ensure reliability.
Acoustic Optimisation: Achieving clear, even audio coverage in an ample space with ceiling arrays, column speakers, and subwoofers demanded precise speaker placement and DSP tuning.
User-Friendly Control: Developing an intuitive, centralised touch panel interface that simplifies complex AV operations for non-technical users posed a design challenge.
Scalability and Future-Proofing: Building a flexible system capable of supporting future expansions and technology upgrades without major redesigns.
How were those challenges resolved?
Technology Integration: We conducted thorough compatibility testing and leveraged industry-standard protocols like Dante and HDBaseT to ensure seamless communication between devices. Custom control system programming unified the various AV components into a single manageable interface.
Network Infrastructure: Collaborating closely with the client’s IT team, we designed a dedicated, managed PoE++ network switch with proper VLANs and QoS prioritisation to guarantee low latency and stable AV-over-IP performance.
Acoustic Optimisation: Using acoustic modelling and on-site measurements, we strategically positioned speakers and fine-tuned the QSC DSP settings to deliver even sound coverage and minimise feedback across the room.
User-Friendly Control: Our team developed a customised touch panel GUI focused on simplicity and intuitive navigation, backed by comprehensive user training to empower non-technical users to operate the system confidently.
Scalability: The solution was built on modular, networked components and open standards, allowing easy integration of future devices or upgrades without major infrastructure changes.
How has your work helped the client
Our integrated AV solution has significantly enhanced the client’s meeting and collaboration capabilities. The high-quality video and audio systems provide clear communication for both in-room and remote participants, improving engagement in hybrid meetings. The large dual displays and flexible input options support dynamic presentations and wireless content sharing, increasing productivity.
Centralised control through an intuitive touch panel simplifies operation, reducing the need for technical support and empowering users to manage the system confidently. The robust, networked infrastructure ensures reliability and scalability, future-proofing the client’s investment.
Overall, our work has created a seamless, professional AV environment that boosts collaboration, streamlines workflows, and supports the client’s evolving communication needs.
What are you most proud of about the project?
We take great pride in delivering a fully integrated, cutting-edge AV solution that exceeds the client’s expectations in performance, usability, and scalability. Our ability to seamlessly unify complex technologies—high-resolution video, Dante audio networking, wireless microphones, and centralised control—into one intuitive system showcases our technical expertise and commitment to quality.
We’re especially proud of creating a user-friendly control interface that empowers non-technical users to confidently manage sophisticated AV functions, enhancing adoption and daily usability.
Finally, the successful collaboration with the client and IT teams to build a future-proof, reliable infrastructure that supports seamless hybrid collaboration reflects our dedication to delivering solutions that drive real business value.
