#28 Implementation of Central Monitoring Solution & ICT Lab for Vidya Samiksha Kendra, NCERT, Ministry Of Education

BEST APPLICATION OF AV IN GOVERNMENT

BUDGET

Between 1 crore INR and 4 crore INR (More than USD135,000 but less than USD540,000)

PROJECT OVERVIEW

The company has taken up this huge project for the esteemed central government body for their initiative “Vidya Samiksha Kendra” under PMO’s vision to establish a centralized monitoring system to facilitate effective policy oversight under the ambit of Samagra Shiksha via data analytics, AI & ML.

This system will empower authorities with real-time insights and enable them to make informed decisions that align with the nation’s educational goals. To facilitate seamless data analysis and decision-making, VSK’s monitoring rooms will be outfitted with top-tier audio-visual solutions including advanced Collaborative conferencing solution, pioneering Display solutions, state-of-the-art LED wall, data storage system, cutting edge surveillance solutions etc. VSK wanted to put in place one centralized monitoring room and one ICT lab to oversight & analyse the effectiveness of state wise education policy implementation across the nation.

Furthermore, meticulous attention will be given to acoustics and furniture arrangements to create an optimal working environment conducive to productivity and focused deliberation.

What did the client want to achieve?

The client envisioned a centralized monitoring system that would provide real-time insights, enabling informed and evidence-based decisions regarding educational policies and interventions. The client wanted to break away from conventional monitoring methods, embracing the advanced digital ways, and adopting a data-centric approach to policy oversight across the nation. To facilitate this vision, they entrusted Globus Infocom with the responsibility of creating a cutting-edge infrastructure for a high-end monitoring room & an ICT lab, encompassing pioneering video conferencing solutions, advanced display systems, Smart podiums, State of the art LED walls & Data Walls, surveillance solutions, as well as meticulously designed furniture and acoustics. Ultimately, the client’s aspiration was to optimize the workspace, enhance the quality of education, and elevate learning outcomes across the entire education system, thereby contributing to the broader goals of the Samagra Shiksha Yojna.

Scope of work your company was involved in

Comprehensive Scope of Work:
1) Establishment of Central Monitoring Room:
To create a dynamic Central Monitoring Room for VKC to meticulously oversee and analyse the efficacy of education policies in every state.
2) Technological Installations:
Infuse technology expertise with the installation Video Conferencing, LED Video Walls, Data Walls, Smart Podiums, and Desktop PCs.
3) State-of-the-Art ICT Lab Implementation:
Implement a modern ICT lab for data analysis with LED displays, Interactive displays, Smart Podiums, PCs, Laptops, Tablets, mics, and accessories.
4) Ergonomic Excellence:
Create a comfortable, productive workspace with ergonomic furniture.
Acoustic enhancement:
The balanced integration of acoustic panels to elevate the environment’s ambience and optimize focus and productivity.
6) Robust Surveillance Infrastructure:
Implementation of a robust surveillance solution to ensure a safety net.
7) Rigorous Testing
To ensure the flawless operation of the entire setup.
8) Staff Training for Optimum Utilization:
Empowering staff with comprehensive training to maximize the utilization of the setup’s capabilities.
9) Ongoing Technical Support and Maintenance:
Providing continuous technical support and maintenance for setup excellence.

What key challenges were faced?

One of the primary challenges encountered throughout the project was slight delays in its completion. This delay was primarily attributed to the sluggish progress of work by the Government agency concerning the floor and ceiling components. These unforeseen delays not only impacted the project’s timeline but also posed logistical challenges in coordinating other project tasks and resources.

How were those challenges resolved?

The challenges related to project delays were effectively resolved through a combination of proactive communication, problem-solving, and revised planning. The primary challenge stemmed from delays caused by the Government agency responsible for the floor and ceiling components. To address this issue, several key steps were taken. The robust communication strategy opened dialogue helped build a better understanding of the challenges. Once the bottlenecks were identified, collaborative problem-solving sessions were held to explore ways to streamline processes, and address any regulatory or logistical hurdles.
In parallel, we revised the project timeline to accommodate the delays. This revised schedule was developed in consultation with the Government agency, ensuring that it was realistic and achievable. It also allowed us to coordinate other project tasks and resources more effectively, mitigating further logistical challenges.
Continuous monitoring and progress tracking were key throughout this process.
Ultimately, the challenges were resolved through a collaborative effort that fostered improved communication, problem-solving, and flexibility in project planning.

How has your work helped the client?

Our work on the project has significantly benefited the client. Here are key ways in which our contributions have made a substantial impact:

The centralized monitoring room has empowered the client to oversee and analyse the effectiveness of the policies in real time and has streamlined their decision-making process towards emerging issues and opportunities. The state-of-the-art ICT lab enables the client to leverage data analysis for real-time insights. This capability empowers them to make informed decisions that drive further action and policy improvements. The technological expertise has enabled clear and effective communication between the central government and the state wise VSKs driving issue resolutions in real time. The technologically advanced infrastructure has helped optimizing and enhancing their efficiency in the daily tasks. The robust surveillance solution has ensured the safety of their infrastructure as well as the sensitive data they handle. Our Conferencing solution has not only enabled smooth communication but has also ensured data security maintaining confidentiality and integrity of the virtual communications.

In summary, our work has contributed in the success of Samagra Shiksha initiative and driving positive change in the education scenario of India.

What are you most proud of in relation to the project?

Our proudest achievement lies in the establishment of the Central Monitoring Room designed to monitor and analyse education policies across states in real-time. This central room serves as a testament to our commitment to innovation and excellence, enabling the client to make informed, data-driven decisions for the betterment of education in the nation. It is immensely gratifying to know that we are not only delivering cutting edge technology but also contributing in the progressive journey of our country by enabling effective execution of policies to elevate learning outcomes.
The state-of-the-art ICT lab we’ve implemented is also positioned as a source of pride, as it empowers the client with the tools to harness the power of data analysis for real-time insights, driving meaningful actions and policy improvements.
Moreover, our team’s ability to overcome challenges, implement the complete project in record breaking time and ultimately contribute to the client’s mission of advancing education policy oversight in our nation is what making us full of pride and joy.

List of KEY Brands and related Solutions (Models) that were defined for the project:

Globus Infocom Limited was the OEM for this project & has provided given solutions: -VSK Central Monitoring Solution -ICT lab solution

Supporting Docs:

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